Here are the details you need to get you to, through, and beyond the conference. Be sure you are on time, you won't want to miss one single second of this action!
Welcome to SAPinsight16!
Speaker Checklist
Conference Contacts
checklistSpeaker checklist
  • Are you registered? It's needed for catering counts and name badge print.
    • If you are a customer speaker and not a Partner/Sponsor, register here with speaker promo code SPEAKER16. This will waive the conference fee.
    • If you are a Partner/Sponsor speaker, register here. (No code needed)
    • If you are not sure if you are registered, or have other registration questions, email me! 
  • Book hotel rooms if applicable.
    Hyatt Regency Downtown DallasHilton Homewood Suites Downtown Dallas
    300 Reunion Blvd, Dallas TX 752071025 Elm Street, Dallas TX 75207
    Book your room online here. Book your room online here.
  •  Check in and get your badge as early as 7:00am.
    • The registration desk will be in LOWER LOBBY C.
    • Sign in on the Speaker Check-in sheet and receive your badge at least 1 hour prior to your session.
    • PK Keiran and Tina DeLise are your main POCs for the conference. See Conference Contacts section for contact information. 
    • If you will be running late or have a change, please communicate with PK or Tina.
  • Log into the conference site to:
    • Check your profile - update your info and picture as needed. You want attendees to see you!
    • Check out your session dates/times/rooms to ensure they are correct.
    • Add your session(s) to your agenda to receive updates if your session time or room changes.
    • Social share your session.
    • Email Ashley if you cannot log in or if you need to reset your password.
  • Bookmark the conference site on your mobile phone home screen! See Agenda section.
  • Your presentation session
    • CONTENT: Sponsors, please avoid sales messaging. Your session should be educational, focusing on customer best practices and lessons learned. Limit your company offering slides to 1-2 slides.
    • Submit your final presentation file as a PDF on our website
    • Bring your presentation file on a USB drive.
    • Bring your own laptop and any non-standard hardware for projector connections.
    • Let Ashley know if you have special connectivity needs or internet access in your presentation room.
    • We have room volunteers for each room. Let them know if you have any issues in the room.
    • Print materials if you will have handouts/bring plenty of business cards.
    • Check your room layout well in advance of your session.
    • If you would like to deliver your session as a post-conference webinar, let Ashley know ASAP and we will add it to our calendar and communications.
  • Shipping Materials
    • If you are coming from out of town and need to ship materials, please have them shipped to the hotel you will be staying at and then bring them with you.
 contactsConference Contacts
Here are your main POCs at the conference! They will be at the speaker sign-in booth to help you get signed in, and they will be able to help you with anything you need while at the conference. 

PK KeiranTina DeLise
 VenueInfoVenue Information
Venue name: Kay Bailey Hutchison Convention Center
Address: 650 Griffin St. Dallas, TX 75202
General Telephone Number:214-939-2750

View on map here.
  • The purple star is the convention center. 
  • The 2 red dots are our hotel locations (Hyatt Regency and Hilton Homewood Suites).
  • The red line is the route that the dart rail takes.
layoutConference Center Layout
Thursday, 11/10
  • Keynote will be in room 141.
  • Registration, shirt pickup, badge pickup, and swag bag pickup will be in the LOWER LOBBY C.
  • The Super User lounge will be in room 141.
  • Breakfast, lunch, and refreshments will be in the LOWER LOBBY C.
Venue layout for Thursday, 11/10

Venue layout for Friday, 11/11
  • SAPinsight rooms on Friday will be 141, 149, and 150.
  • Friday ASUG keynote will be in room 140/142.
  • ASUG sessions will be located in the other rooms.
ASUG printed agendas will be available Friday at the Registration table.
HotelTranspoHotel and Transportation
Hotel Room Booking
Hyatt Regency Downtown DallasHilton Homewood Suites Downtown Dallas
300 Reunion Blvd, Dallas TX 752071025 Elm Street, Dallas TX 75207
Book your room online here.Book your room online here.

  • Shuttles will run from both hotels to the convention center daily. If you will need to take the shuttle, make sure to talk to the front desk to get on the schedule!
  • Consider taking the DART rail! The rail comes straight to the Convention Center - the stop is steps away from our conference space. 
  • Uber and Lyft are great, low-cost options for short rides.
ParkingConference Center Parking
Consider Taking the DART Rail!!
  • Getting to and parking at the Kay Bailey Hutchison Convention Center can be very tricky. This can help tremendously!
  • Consider using the DART rail. There is a rail station at the convention center that is just a few steps to our conference location. For more information on DART and its schedules, visit. 
  • We are happy to comp your rail pass for you! Bring your DART rail pass to the registration desk to get it comped.
  • You can also take the rail from the DFW Airport straight to the Convention Center or just a few minutes away from your hotel.
  • For more information, look here.

If you will be driving in and parking...
  • We will cover your parking cost IF YOU PARK IN THE CONVENTION CENTER PARKING GARAGE ONLY. If you park in any parking lots around the Convention Center, you will have to pay their parking fee.
  • When you pull up to the parking garage attendant, specify that you are there for the SAPinsight Conference. They will have a barcode to scan that will waive your parking fee.
  • Direct address to the parking garage: 650 S. Griffin St. Dallas TX 75202.
CheckinBreakfastConference Check-In Time/Breakfast

There will be directional signs all around the venue to guide you to the correct place! Watch for the stick people :)

  • Check-in/registration is Thursday, 11/10, 7:30am in the LOWER LOBBY C. You must register and have your badge to enter the Keynote Session.
  • Continental breakfast, lunch, and all snack breaks will be served in LOWER LOBBY C.

This is a list of the things that will be in your session room upon your arrival. If you think you need something that is not on this list, please let PK or Tina know ASAP!

  • Projector with HDMI cables
  • HDMI to AGV adapter (just in case)
  • Projection screen
  • Easles with Partner/Sponsor signs on them
  • Tables for attendees to sit at, seated classroom style
AgendaAgenda (Note: Printed agendas will not be provided at the conference)
Prior to the conference you can check out the schedule here.
  • Use the Schedule button to view the schedule in a different format.
  • Check out session details as well as other attendees, sponsors, and speakers.
  • Create or update your profile and build your custom schedule!
  • Take a tour of features to get the most from our conference app.
  • Get your mobile device ready prior to the conference so you won't miss a thing.
Add an agenda shortcut straight to your smartphone home screen

Just visit our conference site from your mobile phone, and you will automatically see the mobile version of the agenda. (I am showing how to bookmark on an iPhone, but your specific phone will prompt you on how to bookmark.)

You will be prompted to bookmark the page to your home screen. Click the 'Add to Home Screen" button. When you do that, you will get an agenda icon straight to your phone! It looks like an app with a spaceman picture on it.

Once you're done, make sure to login (icon at upper right hand side of screen)... And voila! Just like that, easy access to your custom agenda! This allows you to easily make changes, see which sessions you're attending next, or see any last minute changes that get published. Let me know if you have any questions or need help with this!

Session Surveys
Don't forget to remind the attendees for your session to complete the short session survey before they leave! 
When they view your session from their mobile phone, there will be a Feedback Survey button. They can click this button to take a short survey about your session. These surveys are submitted anonymously, so they can feel free to be completely honest. Their feedback is SUPER important and helps us shape their future conference experience! We will also provide you with the feedback from your session if you want to see it.

Agendas will not be printed. Session scheduled will be posted outside each room, and the agenda is available here. If you would like a printed agenda, please make sure to print prior to the conference. 

Another Note: You will receive a printed ASUG agenda in your swag bag for Friday's ASUG sessions.
chairtyOn-Site Charity Event
We will have an on-site charity event this year, and it's going to be awesome! Everyone is encouraged to come and participate in some way. The charity activities will be held in room 146 on both day 1 and day 2. 

We are working with an organization called Operation Gratitude to make care
packages for the troops overseas. We will have 3 different stations: assemble care kits (putting some items into the kit), making paracord bracelets (these save lives!!), and writing a letter to the troops. 

Shomari Taylor of Dreamcatcher Events is organizing this event. She will be organizing and running the charity room. You will see her in one of our volunteer shirts. She is there to answer any questions you have, provide any assistance you need, and to keep you company while you put together your care packs! 
Once you've put together your care pack, take it to Shomari and receive a ticket. You can turn your ticket into the registration desk (LOWER LOBBY C) to be entered into a special prize drawing!
A big thank you to Titan Consulting for Sponsoring this charity event!

welcomereceptMeet & Greet / Welcome Reception
Wednesday, 11/9 evening
We will be meeting Wednesday evening for a casual meet and greet pre-conference SAPpy Hour! This will start at 5:00pm at the Hyatt Regency's Monduel's Bar. This is not Sponsored, so attendees will be responsible for their own food and beverage. 

 (Red star on map is Hyatt)
Address: 300 Reunion Blvd, Dallas, TX 75207
View on map here

Thursday, 11/10 evening
Join the SAPinsight Welcome Reception at GDT (General Datatech) at 6pm.  If you haven't already registered for this event, please register here! There is no fee, we just need to have a good headcount for planning purposes.

Address: 999 Metromedia Pl, Dallas, TX 75247

We will be providing transportation to GDT for the reception if you need a ride - but please let us know in advance! There will be a transportation sign-up sheet at the registration desk (LOWER LOBBY C).
ASUGFriday - ASUG DFW Chapter Meeting is CO-LOCATED!
  • Attendance is free.
  • The Keynote will be James Ferrell from The Arbinger Institute.
  • SAPinsight will have a track for Super Users, and anyone is welcome to attend those or any of the other sessions.
  • You must register for the ASUG meeting separately. Once you register, you can access the agenda.
  • Printed ASUG agendas will be in your swag bags.
websitesocialWebsite and Social Media
  • Online conference site 
    • Load your information and avatar.
    • See who else is registered.
    • See partners, sponsors, volunteers, and speakers.
    • Build your own agenda and see who else is attending sessions you are attending.
    • Remember that printed agendas will not be provided.  If needed, you can print from the online app.
    • Manage your schedule and conference experience on your mobile device.  Our site is mobile friendly.
    • Bookmark the app straight to your phone's home screen.
    • Connect your Facebook and LinkedIn accounts to easily see your connections who are attending.
    • Use social media tools to spread the word.
    • Tina and PK are your main POCs for any questions or help. See Conference Contacts section for contact info.
  • Social Media
    • Blog - Like, Share, or Comment on posts.
    • LinkedIn Group - Like, Follow, or Comment on a discussion. Post a question or information.
    • Facebook - Like and Invite friends to our page.  Like, Comment, or Share posts.
    • Twitter - Follow us.  Reply, Retweet, or Favorite our tweets.
    • Be sure to connect with your new friends from the conference!
  • Selfies
    • Make sure to visit the photo booths and take some selfies!
    • Take selfies with the stick people too! They'll be around the conference guiding you to the correct locations!
    • Send your selfies in to get included in the conference slideshow!
PartnersYear-Round Community Partners

SponsorsConference Sponsors
Platinum Sponsors

Gold Sponsors


SAPinsight | 972-365-1087 | Email | Website

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