Here are the details you need to get you to, through, and beyond the conference. Be sure you are on time, you won't want to miss one single second of this action!
Welcome to SAPinsight16!
Check-in & Breakfast On-site Charity Event
Conference ContactsSponsor Tables & Expo SetupWelcome Reception
Venue InformationSwag Bags/GiveawaysASUG Friday
Conference Center LayoutCatchy Phrase CardsWebsite & Social Media
Hotel & TransportationConference T-shirtsThank You Partners!
Parking/DART InfoPower/WirelessThank You Sponsors!

checklistPartner/Sponsor checklist
  • Are you registered? It's needed for catering counts and name badge print.
    • Anyone from your team who will be in attendance needs to register here. (No code needed)
    • If you aren't sure how many free passes your team has, let me know
    • If you are not sure if you are registered, or have other registration questions, email me! 
  • Book hotel rooms if applicable.
    Hyatt Regency Downtown DallasHilton Homewood Suites Downtown Dallas
    300 Reunion Blvd, Dallas TX 752071025 Elm Street, Dallas TX 75207
    Book your room online here. Book your room online here.
  • Check in and get your badge as early as 7:00am.
    • The registration desk will be in the LOWER LOBBY C.
    • Sign in on the Partner or Sponsor check-in sheet and receive your badge before you begin setting up your table. 
    • If you will be running late, please communicate with Terrie or Unme (see contact information below).
    •  Have your table set up before 8:30am.
  • Log into the conference site to:
    • Check your profile - update your info and picture as needed. You want attendees to see you!
    • Check out your session dates/times/rooms to ensure they are correct.
    • Email Ashley if you cannot log in or if you need to reset your password. 
  • Purchase drawing giveaways if applicable.
    • If you will be collecting business cards to do an end-of-day drawing, make sure you bring your prizes!
  • There are opportunities left to Sponsor a prize and get additional exposure. If you are interested in any of the below items, please let me know ASAP!
    • Sponsor the iPad Mini prize drawing for new community members - you will be branded on packaging and announced as the Sponsor of the prize.
    • Contribute a prize to go to the Community of Excellence Award Package - this will be announced as "Award X is sponsored by Company Y". 
  • Shipping Materials
    • If you are coming from out of town and need to ship materials, please have them shipped to the hotel you will be staying at and then bring them with you.
ContactsYour Conference Contacts
Here are your main POCs at the conference! They will be at the Partner/Sponsor booth to help you get signed in, and they will be able to help you with anything you need while at the conference. 

Terrie WalkerUnme Thompson

 VenueInfoVenue Information
Venue name: Kay Bailey Hutchison Convention Center
Address: 650 Griffin St. Dallas, TX 75202
General Telephone Number:214-939-2750

View on map here.
  • The purple star is the convention center. 
  • The 2 red dots are our hotel locations (Hyatt Regency and Hilton Homewood Suites).
  • The red line is the route that the dart rail takes.
LayoutConference Center Layout
Thursday, 11/10
  • Keynote will be in room 141.
  • Registration, shirt pickup, badge pickup, and swag bag pickup will be in LOWER LOBBY C.
  • The Super User lounge will be in 141.
  • Breakfast, lunch, and refreshments will be in LOWER LOBBY C.
Venue layout for Thursday, 11/10

Venue layout for Friday, 11/11
  • SAPinsight rooms on Friday will be 141, 144, and 150
  • Friday ASUG keynote will be in room 140/142.
  • ASUG sessions will be located in the other rooms. 
HotelTranspoHotel and Transportation
Hotel Room Booking
Hyatt Regency Downtown DallasHilton Homewood Suites Downtown Dallas
300 Reunion Blvd, Dallas TX 752071025 Elm Street, Dallas TX 75207
Book your room online here.Book your room online here.

  • Shuttles will run from both hotels to the convention center daily. If you will need to take the shuttle, please make sure to talk to the front desk to get on the schedule!
  • Consider taking the DART rail! The rail comes straight to the Convention Center - the stop is steps away from our conference space!
  • Uber is a great, low-cost option for short rides.
ParkingConference Center Parking
Consider Taking the DART Rail!!
  • Getting to and parking at the Kay Bailey Hutchison Convention Center can be very tricky. This can help tremendously!
  • Consider using the DART rail. There is a rail station at the convention center that is just a few steps to our conference location. For more information on DART and its schedules, visit. 
  • You can also take the rail from the DFW Airport straight to the Convention Center or just a few minutes away from your hotel.
  • For more information, look here.

If you will be driving in and parking...
  • We will cover your parking cost IF YOU PARK IN THE CONVENTION CENTER PARKING GARAGE ONLY. If you park in any parking lots around the Convention Center, you will have to pay their parking fee.
  • When you pull up to the parking garage attendant, specify that you are there for the SAPinsight Conference. They will have a barcode to scan that will waive your parking fee.
  • Direct address to the parking garage: 650 S. Griffin St. Dallas TX 75202.
CheckInConference Check-In Time/Breakfast

There will be directional signs all around the venue to guide you to the correct place! Watch for the stick people :)

  • Check-in/registration is Thursday, 11/10, 7:30am in the LOWER LOBBY C. You must register and have your badge to enter the Keynote Session.
  • Continental breakfast, lunch, and snack breaks will be served in LOWER LOBBY C.
TableSetupSponsor Floor Setup
Table assignments are in process. We will send the finalized assignments out in a separate communication with the layout and your table number. The vendor expo floor layout provides great visibility for all tables. All tables will be located in the main hallways. 

Your expo booth will include power and standard wifi. If you will need a stronger connection, that can be provided at a fee. Let me know if you think you will need this!
ShippingShipping Materials/Set-up & Breakdown
Booth Setup
Table setups can begin Thursday, 11/10 at 6:30am. Your company name will be on a sign attached to your table. We ask that you please keep your table assignment. If table assignents are changed, we reserve the right to change back to the SAPinsight planned table assignment. 

Tear Down
You can tear down your booth anytime after 4:00pm on Friday. People will be in the closing session for the day during that time. 

Shipping to/from the conference
  • The Convention Center cannot take shipments for us. If you are traveling in and staying at a hotel, please ship your materials to your hotel and bring them with you on Day 1. If you are local, just bring them with you on day 1. 
  • If you have any materials you need to ship back to work after the conference, the Omni Hotel (connected to the convention center) has a business center that will allow for shipping. 
Each Partner and Sponsor booth will have power available. Standard wifi is free to use. Stronger wireless connectivity can be available to you for a fee. Please let us know if that is a requirement for you!
SwagBagSwag Bag / Giveaways
Attendees will receive an empty swag bag when they register and get their badges. They will be walking around to your booths to fill up their bags, so make sure you bring enough giveaways. You may bring anything you'd like to give out - keychains, stress balls, sunglasses, etc. are just a few examples of small swag bag items that have been brought in the past. 

Don't forget this year's theme: Department of the Future! Our decorations will fit into a cosmic/space theme, so keep that in mind when picking giveaways.

If you need to ship your items in before the conference, please ship them to the hotel you will be staying at and bring them with you on Day 1.
CatchyPhraseCatchy Phrase Match-Up Cards
Attendees will receive a catchy phrase match-up card when they register and get their badges. In order to complete the cards and enter the prize drawing, they will have to visit each Partner and Sponsor booth to find out your catchy phrases. Make sure everyone at your booth is aware of your catchy phrase! 

A card will be provided at your booth that contains your company's catchy phrase. 
TshirtConference T-shirts

Here's a peek at the attendee shirts for SAPinsight16. If you ordered a t-shirt when you registered for the conference, you will be able to pick it up at the t-shirt booth in LOWER LOBBY C. If you would like to order any shirts for your team, please let Ashley know ASAP. Shirts are $20/piece.
CharityOn-Site Charity Event
We are working with an organization called Operation Gratitude to make care
 packages for the troops overseas. We will have 3 different stations: assemble care kits (putting some items into the kit), making paracord bracelets (these save lives!!), and writing a letter to the troops. 

Shomari Taylor of Dreamcatcher Events is organizing this event. She will be organizing and running the charity room. You will see her in one of our volunteer shirts. She is there to answer any questions you have, provide any assistance you need, and to keep you company while you put together your care packs! 
WelcomeReceptWelcome Reception
Thursday, 11/10 evening, join the SAPinsight and ASUGWelcome Reception at GDT (General Datatech) at 6pm.  If you haven't already registered for this event, please register here! There is no fee, we just need to have a good headcount for planning purposes.

Address: 999 Metromedia Pl, Dallas, TX 75247

We will be providing transportation to GDT for the reception if you need a ride - but please let us know in advance! There will be a transportation sign-up sheet at the registration desk (LOWER LOBBY C). 
ASUGFriday - ASUG DFW Chapter Meeting is CO-LOCATED!
If you are also Sponsoring the ASUG meeting on Friday, you are able to have an additional expo booth if you'd like. Please let us know ASAP if you will need another booth so that we can get you in the layout.
WebsiteSocialWebsite and Social Media
  • Online conference site 
    • Load your information and avatar.
    • See who else is registered.
    • See partners, sponsors, volunteers, and speakers.
    • Build your own agenda and see who else is attending sessions you are attending.
    • Remember that printed agendas will not be provided.  If needed, you can print from the online app.
    • Manage your schedule and conference experience on your mobile device.  Our site is mobile friendly.
    • Connect your Facebook and LinkedIn accounts to easily see your connections who are attending.
    • Use social media tools to spread the word.
    • Terrie Walker and Unme Thompson are your contacts for any questions or help. See contact section for contact info.
  • Social Media
    • Blog - Like, Share, or Comment on posts.
    • Facebook - Like and Invite friends to our page.  Like, Comment, or Share posts.
    • Twitter - Follow us.  Reply, Retweet, or Favorite our tweets.
    • Be sure to connect with your new friends from the conference!
  • Selfies
    • Make sure to visit the photo booths and take some selfies!
    • Take selfies with the stick people too! They'll be around the conference guiding you to the correct locations!
    • Send your selfies in to get included in the conference slideshow!
PartnerYear-Round Community Partners

SponsorsConference Sponsors
Platinum Sponsors

Gold Sponsors


SAPinsight | 972-365-1087 | Email | Website
SAPinsight, PO Box 936, Allen, TX 75013
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