Here are the details you need to get you to, through, and beyond the conference. Be sure you are on time, you won't want to miss one single second of this action!
Welcome to SAPinsight16!
Attendee ChecklistAgenda/SurveysWelcome Reception
Venue InformationOn-site Photographer & HeadshotsLeader Workshop
Conference Center LayoutOn-site Charity EventASUG DFW on Friday
Hotel and TransportationSwag Bags & Expo FloorWebsite and Social Media
Conference Center ParkingCatchy Phrase CardsPartners
Check-in Time/BreakfastConference T-shirtsSponsors
AttendeeChecklistAttendee checklist
  • Connect with us on social media! Facebook, Twitter, LinkedIn
     
  • Book hotel rooms if applicable.
    Hyatt Regency Downtown DallasHilton Homewood Suites Downtown Dallas
    300 Reunion Blvd, Dallas TX 752071025 Elm Street, Dallas TX 75207
    Book your room online here. Book your room online here.
  •  Pack your essentials:
    • Plenty of business cards
    • Comfortable shoes
    • Water bottle (we will have water stations)
    • No need to bring a bag, we are providing lightweight backpacks to load up with conference goodies!
    • Document and bring your list of questions you want answered. Question people until you get your answer!
    • Ask your colleagues if they have questions they want you to get answered and bring back to them.
       
  • Log into the conference site to:
    • Check your profile - update your info and picture as needed. People will want to connect with you!
    • Build your agenda - decide which sessions you want to attend and prioritize them. Schedules can change at conferences, so you will want to know where to redirect for any given time slot.
    • Email Ashley if you cannot log in or if you need to reset your password.
       
  • Bookmark the conference site on your mobile phone home screen! See Agenda section.
     
  • Check in and get your badge as early as 7:30am.
    • The registration desk will be in LOWER LOBBY C. See layout section.
    • Sign in on the attendee check-in sheet and receive your badge.
    • Make sure you receive your swag bag!
    • Visit the t-shirt booth to pick up your pre-ordered shirt, or to buy one on-site. (If you would like to pre-order a t-shirt, please contact Ashley.)
       
  • Don't forget to network!
    • Decide who you want to meet. There will be plenty of us that can connect you with them if you can't find who you're looking for!
    • Don't forget to get contact information for new connections, and connect with them on social media.
    • Exchange business cards!
       
  • In your sessions, ask questions if something is not clear! Trust us, if you have the question, so do others.
 VenueInfoVenue Information
Venue name: Kay Bailey Hutchison Convention Center
Address: 650 Griffin St. Dallas, TX 75202
General Telephone Number:214-939-2750

View on map here.
  • The purple star is the convention center. 
  • The 2 red dots are our hotel locations (Hyatt Regency and Hilton Homewood Suites).
  • The red line is the route that the dart rail takes.
LayoutConference Center Layout
Thursday, 11/10
  • Keynote will be in room 141.
  • Registration, shirt pickup, badge pickup, and swag bag pickup will be in the LOWER LOBBY C.
  • The Super User lounge will be in room 141.
  • Breakfast, lunch, and refreshments will be in the LOWER LOBBY C.
Venue layout for Thursday, 11/10

Venue layout for Friday, 11/11
  • SAPinsight rooms on Friday will be 141, 144, and 150.
  • Friday ASUG keynote will be in room 140/142.
  • ASUG sessions will be located in the other rooms.
HotelTranspoHotel and Transportation
Hotel Room Booking
Hyatt Regency Downtown DallasHilton Homewood Suites Downtown Dallas
300 Reunion Blvd, Dallas TX 752071025 Elm Street, Dallas TX 75207
Book your room online here.Book your room online here.

Transportation
  • Shuttles will run from both hotels to the convention center daily. If you will need to take the shuttle, make sure to talk to the front desk to get on the schedule!
  • Consider taking the DART rail! The rail comes straight to the Convention Center - the stop is steps away from our conference space!
  • Uber is a great, low-cost option for short rides.
ConfParkingConference Center Parking
Consider Taking the DART Rail!!
  • Getting to and parking at the Kay Bailey Hutchison Convention Center can be very tricky. This can help tremendously!
  • Consider using the DART rail. Convention Center Station is just a few steps to our conference location. Blue and Red lines both come to this station. For more information on DART and its schedules, visit. www.dart.org. 
  • We are happy to comp your rail pass for you! Bring your DART rail pass to the registration desk to get it comped.
  • You can also take the rail from the DFW Airport straight to the Convention Center or just a few minutes away from your hotel.
  • For more information, look here.

If you will be driving in and parking...
  • We will cover your parking cost IF YOU PARK IN THE CONVENTION CENTER PARKING GARAGE ONLY. If you park in any parking lots around the Convention Center, you will have to pay their parking fee.
  • When you pull up to the parking garage attendant, specify that you are there for the SAPinsight Conference. They will have a barcode to scan that will waive your parking fee.
  • Direct address underground to the parking garage: 650 S. Griffin St. Dallas TX 75202.
CheckInConference Check-In Time/Breakfast

There will be directional signs all around the venue to guide you to the correct place! Watch for the stick people :)

  • Check-in/registration is Thursday, 11/10, 7:30am in LOWER LOBBY C. You must register and have your badge to enter the Keynote Session.
  • Continental breakfast, lunch, and snack breaks will all be served in LOWER LOBBY C.
AgendaAgenda (Note: Printed agendas will not be provided at the conference)
Prior to the conference you can check out the schedule here.
  • Use the Schedule button to view the schedule in a different format.
  • Check out session details as well as other attendees, sponsors, and speakers.
  • Create or update your profile and build your custom schedule!
  • Take a tour of features to get the most from our conference app.
  • Get your mobile device ready prior to the conference so you won't miss a thing.
Add an agenda shortcut straight to your smartphone home screen

Just visit our conference site from your mobile phone, and you will automatically see the mobile version of the agenda. (I am showing how to bookmark on an iPhone, but your specific phone will prompt you on how to bookmark.)


You will be prompted to bookmark the page to your home screen. Click the 'Add to Home Screen" button. When you do that, you will get an agenda icon straight to your phone! It looks like an app with a spaceman picture (see photo on left).

Once you're done, make sure to login (icon at upper right hand side of screen)... And voila! Just like that, easy access to your custom agenda! This allows you to easily make changes, see which sessions you're attending next, or see any last minute changes that get published. Let me know if you have any questions or need help with this!

Session Surveys
Now that you've bookmarked the agenda on your phone (right? RIGHT?!)... Click on a session. You will see a button called Feedback Survey. These are short surveys for each session that let us know how the session was for you. Don't worry, they're anonymous! Please take a moment after the session to complete the survey - your feedback truly matters to us and helps to shape future conferences!!




Note: Agendas will not be printed. Session schedules will be posted outside each room, and the agenda is available here. If you would like a printed agenda, please make sure to print prior to the conference. 

Another Note: You will receive a printed ASUG agenda in your swag bag for Friday's ASUG sessions.
HeadshotsOn-site Photographer & Headshots

This year, we will have on-site photographers taking photos of the event, action shots of people networking and having fun, and most importantly we will have a headshot station!

 

Headshots will be FREE on Thursday, but they will be charging a fee on Friday. Make sure you get in early!

 

If you would like to get a professional headshot taken, visit the headshot booth located in LOWER LOBBY C next to the escalator on day 1.

ChairtyOn-Site Charity Event

We will have an on-site charity event this year, and it's going to be awesome! Everyone is encouraged to come and participate in some way. The charity activities will be held in room 146 on both day 1 and day 2. 

 

We are working with an organization called Operation Gratitude to make care packages for the troops overseas. We will have 3 different stations: assemble care kits (putting some items into the kit), making paracord bracelets (these save lives!!), and writing letters to the troops. They absolutely LOVE these handwritten letters!


 

Shomari Taylor of Dreamcatcher Events is organizing this event. She will be organizing and running the charity room. You will see her in one of our volunteer shirts. She is there to answer any questions you have, provide any assistance you need, and to keep you company while you put together your care packs! 

 

Once you've put together your care pack, take it to Shomari and receive a ticket. You can turn your ticket into the registration desk (LOWER LOBBY C) to be entered into a special prize drawing for an iPad Mini!

SwagbagSwag Bag / Partner/Sponsor Expo Floor
You will receive your swag bag when you pick up your badge at the registration table in LOWER LOBBY C. As you make your way around the sponsor tables and visit with them, they will have giveaway items to fill your bag. Trick or treat all over again!

Your swag bag will already have a printed ASUG agenda, as well as business cards for the on-site photographers and a print-out of Partner and Platinum Sponsor logos.

Be sure to visit all of our partners and sponsors. Without them, this conference would not be possible! Also, they are a great source of information and can answer questions or help you find the information you need. 
CatchyPhraseCatchy Phrase Match-Up Cards

You will receive your Catchy Phrase Match-Up Card when you pick up your badge at the registration desk (LOWER LOBBY C). Your task is to visit all the partner and sponsor booths, find out what their Catchy Phrase is, and match it to their company. Once you complete your card, turn them into the Catchy Phrase drop box at the registration desk to be entered in a prize drawing!
TshirtsConference T-shirts

If you ordered a t-shirt when you registered for the conference, you will be able to pick it up at the t-shirt booth in LOWER LOBBY C. If you forgot to order your t-shirt, on worries! We will have t-shirts for sale on site. If we sell out, they will be available for purchase on our website. Send Ashley a note and let her know how many and what size, and we will have them ready for you!
WelcomeReceptWelcome Reception
Thursday, 11/10 evening, join the SAPinsight and ASUG Welcome Reception at GDT (General Datatech) at 6pm.  If you haven't already registered for this event, please register here! There is no fee, we just need to have a good headcount for planning purposes.

Address: 999 Metromedia Pl, Dallas, TX 75247

We will be providing transportation to GDT for the reception if you need a ride - but please let us know in advance! There will be a transportation sign-up sheet at the registration desk (LOWER LOBBY C). 
LeaderWkshpWednesday, 11/9 - Super User Leader Pre-Conference Workshop
  • Located at the Hyatt Regency - Downtown Dallas
    • Date: Wednesday, 11/9 - DAY BEFORE CONFERENCE. 
    • Time: 9am - 4pm
    • Address: 300 Reunion Boulevard, Dallas TX 75207
    • Phone: (214) 712-7121
    • Room: Cumberland K located on exhibition level
  • If you are working on building or strengthening your community/program, you do not want to miss this one!
  • If you want to attend but did not register, contact Ashley!
ASUGFriday - ASUG DFW Chapter Meeting is CO-LOCATED!
  • Attendance is free.
  • The Keynote will be James Ferrell from The Arbinger Institute.
  • SAPinsight will have a track for Super Users, and anyone is welcome to attend those or any of the other sessions.
  • You must register for the ASUG meeting separately. Once you register, you can access the agenda.
  • Printed ASUG agendas will be in your swag bags.
WebsiteWebsite and Social Media
    • Load your information and avatar.
    • See who else is registered.
    • See partners, sponsors, volunteers, and speakers.
    • Build your own agenda and see who else is attending sessions you are attending.
    • Remember that printed agendas will not be provided.  If needed, you can print from the online app.
    • Manage your schedule and conference experience on your mobile device.  Our site is mobile friendly.
    • Bookmark the app straight to your phone's home screen.
    • Connect your Facebook and LinkedIn accounts to easily see your connections who are attending.
    • Use social media tools to spread the word.
    • Ashley (aluttrell@LTCinsight.com) is your contact for any questions or help.
  • Social Media
    • Blog - Like, Share, or Comment on posts.
    • LinkedIn Group - Like, Follow, or Comment on a discussion. Post a question or information.
    • Facebook - Like and Invite friends to our page.  Like, Comment, or Share posts.
    • Twitter - Follow us.  Reply, Retweet, or Favorite our tweets.
    • Be sure to connect with your new friends from the conference!
       
  • Selfies
    • Make sure to visit the photo booths and take some selfies!
    • Take selfies with the stick people too! They'll be around the conference guiding you to the correct locations!
    • Send your selfies in to get included in the conference slideshow!

PartnersYear-Round Community Partners



SponsorsConference Sponsors
Platinum Sponsors



Gold Sponsors

 
 




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